Recrutement d'un Executive Assistant to the CEO
Description de l'annonce:
JOB TITLE: Executive Assistant to the CEO
LOCATION: Cotonou, Benin
POUR POSTUER : Renseigner le formulaire Google ci-après : https://forms.gle/zktEXo2oD6uPH1Gi7
Date limite pour postuler : 14 Avril 2025
JOB DESCRIPTION
EXECUTIVE ASSISTANT TO THE CEO - JOB DESCRIPTION
Working closely with and reporting to the CEO, the person in this role will be the right-hand person of the CEO, with the ultimate metric to free up the CEO's agenda as much as possible, by ensuring activities, logistics, admin, team's deliverables, and CEOs' calendar and business Whatsapp are managed smoothly.
This role is for:
• Self-starters who can get a lot done with minimum resources
• A mature and dedicated individual who is results-oriented, strives in starting new initiatives, working with limited supervision, and thinks fast on their feet to find solutions to any challenges that he/she faces on the job without needing a heavy involvement from their manager
The ideal candidate must to be a trustworthy person who handles confidential business information with tact.
Key work includes, in order of priority:
Manage CEO's schedule and team logistics
• Manage CEO's phone and whatsapp, emails, calendar, and calls
• Plan and prepare documents and logistics for meetings, coaching sessions, and trainings
Knowledge management
• File storage and organization (physical and online)
• Develop (with inputs of other team members), SOPs and checklists for key activities (corporate trainings, new coaching clients onboarding, etc.)
Team activities coordination
• Ensure meetings take-aways are implemented
• Track team workplans, ensure progress, and flag when activities are falling behind schedule
• Communicate priorities and schedule changes as necessary to teams
Administrative and financial management:
• Letters and courier management
• Hold company accounting, petty cash, and administrative processes related to finance and taxation;
• Manage invoicing, payments, track account receivables, and monitor bank account
• Recruiting and contracts management
• Manage onboarding of new staff
• Support with onboarding new coaching clients
Business Development & Representation of the CEO
• Attend meetings as directed by the CEO, on her behalf, with stakeholders or for client meetings
• Look for and prepare proposals to apply to tender opportunities with international organizations, local private sector, and government
Other ad-hoc support to CEO. Support with other requests from CEO, such as:
• Manage CEO's personal LinkedIn page and messages
• Bilingual video captions editing and review for our online training programs
• Youtube, Instagram, & Tiktok account posting, on a need basis
SKILLS & QUALIFICATIONS
• Experience working in executive assistant role, business analyst role, business development, or similar
• Maturity to represent the CEO, as needed, in external stakeholders' and clients meetings
• Mastery of Microsoft office tools (Word, PPT, Excel)
• Bachelor degree (in business, administration, economics, behavioral science, or related field) with 3 years of experience
• Knowledge of graphic design and video tools such as Canva, capcut, etc., a plus
• Experience with online marketing is a plus
IS THIS YOU?
YOU ARE...
· Comfortable working in a startup environment: You are comfortable with the unknown and ready to help shape the culture of the company; adaptability to new situations and contexts
· Results-driven: You work with clear objectives and key results, which you can track independently and discuss with supervisor on a monthly basis to ensure your work is moving in the right direction of contribution to the organization’s goals
· Self-driven: You have ability to work independently and to be a leader of your own across tasks related to your job description, without frequent follow ups. But you know as well that its better to seek help early on and to show drafts to ensure you are on the right track before its too late. Timeliness of good deliverables is critical
· Fast learner: You learn new topics quickly and are comfortable to research any new topic or knowledge required to complete task you may not be familiar with initially
· Team-player: You’re a strong team player with emotional intelligence who develops good collaboration relationships with colleagues
The position will report directly to the CEO, and is a unique opportunity to accelerate professional growth and learn from a savvy manager with tremendous knowledge and experience from across several African countries.
ABOUT CHERISHCLUB
CherishClub (www.cherishclub.com) is a startup supporting individuals to build resilience through, wellbeing, productivity, and family management, which result into better outcomes in their career, in the work environment, as well as in the world.
We've trained and coached 1000+ professionals across 15 countries, and have impacted over 2000 women. We achieve transformational results in the lives of women through a proven and tested system to go from overwhelm to peace of mind, and balance better between personal & family life.
We are on a mission to ensure the wellbeing and resilience of professionals and families, so they contribute to productive organizations, and as a result, contribute to a sustained and happy society!
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